Modifying or Terminating a Graduate Course

The following changes to existing courses may be requested via a course change request:

  • Course number
  • Lab code (requires submission of a syllabus)
  • Title and/or transcript title
  • Credit hours and contact hours (requires submission of a syllabus)
  • Rotating topic designation
  • S/U option
  • Repeatable credit option
  • Variable credit option (requires submission of a syllabus)
  • Course description (requires submission of a syllabus)
  • Prerequisites and/or co-requisites
  • Close (terminate) a course

Note that major revisions to the course content may require a new course number, which may require termination of the existing course and a request to add a new course.

Process Steps

The academic approval tracking system will automatically route the request (including all accompanying forms and documents) to the following groups for approval and/or notification.

  1. Department (Approval is required from the Chair or other designated approver for the department that will offer the course, typically following review by the department curriculum committee.)
  2. College (Approval is required from the Dean or other designated approver for the college or unit in the preceding step, typically following review by the college curriculum committee.)
  3. GCC (Approval is required from the Graduate Curriculum Committee.)
  4. UCC [N] (The University Curriculum Committee is notified of the request.)
  5. SCNS (Approval is required from the Florida Board of Education, with inclusion of the course in the Statewide Course Numbering System.)
  6. GS [N] (The Graduate School is notified of the request.)
  7. OUR (Approval is required from the Office of the University Registrar.)
  8. College [N] (The College is notified of request approval.)

Required Documents

  • If the request includes a change in the course description, lab code or credit hours, the following are required:
    • Complete syllabus (refer to the UF syllabus policy page for required and recommended elements).
    • Syllabus Checklist form (if required above) – download, complete electronically and save to your computer
  • External Consultation form, if appropriate – download, complete electronically and save to your computer (refer to the External Consultations page for policies and instructions)

Enter Academic Approval Tracking

When you have prepared the required documents, click the start button below to enter the approval tracking system (requires GatorLink login).


Site Admin

  • Process ID: #208
  • Page name: Modify_New_Grad
  • Page title: Modify Course, Grad
  • URL: course_modify_grad
  • Forms: Online Form ID 21, Syllabus Checklist, External Consultation